If you have added terms to the invoice the Due Date (see Figure 4) will reflect these terms. You Post an invoice you can select a Post date. If your window is too small (as shown in Figure 3), you will have to click the drop-down arrow to reveal the Post button. To post the invoice click the Post button. When you post an invoice it moves the transactions to accounts receivable. You can not print the invoice, until you post the invoice. Pay close attention to service items as they may not be taxable items. Of course you can add as many items to this invoice as you need. In Figure 3 I have added a single item to the invoice (a mixer).Make sure you enter all of the details (such as the correct Income Account). The invoice will appear in the GnuCash main window, ready to add items. When you have filled out all of the information, click OK to create the invoice. If you want to add Billing Terms for this invoice you will need to create Terms in the Billing Terms Editor (you can find this tool in Business > Billing Terms Editor. If you have a Purchase Order number or another means of identifying this customer account, you can add it to the Billing ID section. After you have your customer associated to the invoice. If you have a lot of customers, you will appreciate the well planned search filters here. Â To associate a customer to this invoice click the Select button and do a search for your customer. Go to the Business > Customer > New Invoice entry to open up the Invoice creator (see Figure 2). When you are finished filling out this information, click OK to save the customer. Make sure you fill out both Billing and Shipping addresses for this customer. If you do not give the customer a Customer Number, GnuCash will automatically fill one in for you. You will want to fill out as much information for this customer as possible. To do this open up GnuCash and go the Business > Customer > New Customer menu entry to open the New Customer editor (see Figure 1). Before you start creating invoices, you will have to have customers created to bill. I will assume you already have GnuCash set up properly for your business and that you know how to properly track finances with this tool. I will be working with GnuCash 2.2.9 on a Ubuntu desktop machine. So not only are you able to issue invoices, the creation of these invoices will help you keep track of money owed to you and your company. With GnuCash you can create a professional invoice that will also automatically post to your accounts receivable. One of those tools available with GnuCash is invoicing.
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